Changes in work place safety since the 1900's Term Paper

Changes in work place safety since the 1900's - Term Paper Example information prior to 1880s.Amesricans modified the route to industrialization in order to fit their geographical and economic needs, they encouraged labor and time saving machines and procedures. Employers made such developments under legal and regulatory system that rooted out employer’s interest in workplace safety. Therefore, Americans developed highly profitable production methods that were dangerous very often (Aldrich, 2001). Aldrich (2001) reveals that work safety has long been compromised due to the fact that accidents were cheap in American, employers could afford to risk employees. When heirs of injured or killed employee sue employers for compensation, it was too hard to get it. Employer could prove that it was worker’s own fault, some other worker’s fault or the worker has assumed the risk. Usually courts dismiss such cases and deny liability. Several surveys about 1900 work safety revealed that only about half of all workers recover from fatal injures while their compensation only amounted to only half a year’s pay. Employers didn’t have to pay much for accidents, therefore Americans industrial methods were not developed enough to take care of safety. According to Fisk (2003) when it comes to comparing American workforce at the beginning and ending of the century, changes are quite frequent, some of these changes are very dramatic and well-known while some are just the opposite. In some cases, statistical data is not sufficient for making quantitative comparisons but discernible in most of the cases. During 20th century, total size of workforce increased approximately six times. US Bureau of the Census reports that the workers who are 10 years of age and above were registered and reported to have a rewarding occupation was 24 million in 1900(part 1,p.127) while according to Employment and Earnings (2000, p.10) it became 139 million in 1999 for 16 years and above (cited in Fisk, 2003). Fisk (2003) further explains that it is not just a

Inter-organizational Cooperation Essay Example for Free

Inter-organizational Cooperation Essay The fundamental principle of a resonance inter-organizational cooperation is that an agency must give up something in order to get something else in return. The cooperation of local or international organizational is fostered to ensure that both organization benefit from each other. The inter-organizational attraction brought about by trust plays a big role in helping such collaborations to achieve their goals. Paying much attention on developing leadership styles that will promote effectual and collaborative value chains through building of a closer relationship which comprises of trust, commitment, cooperation, and coordination needed between organization members guarantees success of the alliance. Inter-organizational cooperation has continued focusing on leadership as the key for its success. A clear leadership of a focal organization accounts for a stable alliance by guaranteeing legitimacy and authority within the alliance. Effective leadership helps to deal with social, economic and environmental concerns within the inter-organization (Ebers, 1999). In addition, the inter-organization cooperation are increasingly focusing on leadership so as to ensure coordination by merging resources to achieve new things and address common issues through group decision making. Consequently, the leadership behavior of adapting to the competitive global environment through inter-organizational cooperation rather than competing in an adversarial manner ensures survival of the collaboration. This can be attained through impacting leaders with supply chain management skills so that they may be able to establish and maintain effective inter-organizational networks. Proper investment in leaders will ensure that the desired business results are met given that leaders will facilitate an open exchange of proposals which will foster collaboration. Examples include; Economic and Social Council (ECOSOC), International Labor Organization (ILO) and Consortia and Enduring Construction firms in the U. S.

Euthanasia :: Free Euthanasia Essay

Euthanasia A considerable portion of society supports euthanasia an instrument of preserving dignity in the terminally ill, bringing peace to the incurable, and closure to their families. Some Americans believe to maintain the democratic values upon which the Unites States stands in balance, they must possess the right to determine the applicable time to end a person’s life.(Chapman 209) The more widely help opinion comes in the form of opposition. The majority strikes out against euthanasia, targeting it as an instrument of the divine, a tool that humans, above democratic values and inalienable rights, dare not employ themselves lest they suffer the wrath of imposing on Almighty God. The human race as a whole must wipe their eyes of their own naà ¯vetà ©. Humans cannot play God. Encroaching on God’s proverbial territory would usurp divine function and interfere with divine plan. (Maguire 132) From Greek words meaning â€Å"good† and â€Å"death†, euthanasia is commonly referred to as mercy killing or physician assisted suicide.(Brody 75) The argument deals with the question of whether licensed physicians have the right to play a role in mercy killing. Indirectly executed and therefore viewed by and large with a lesser face of malcontent, a â€Å"Do Not Resuscitate† order, or DNR, refers to refraining from heroic measures to keep someone alive. In other words, a doctor may withhold treatment to let a person die naturally. Opposition arises in the form of protesters and activists, defrauding and doctor’s right to play God in trauma rooms and on operating tables. Unfortunately, courts and moral theorists ha long accepted the proposition that people have the right to refuse medical treatment they find painful or difficult to bear, even if that refusal means certain death. (Walter 176) A growing concern over medical costs questions family’s ability to make rational decisions as responsible caregivers. The cost of a dose of barbiturates and curare and the few hours in a hospital bed that it takes them to act is minute compared to the massive bills incurred by many patients in the last weeks and months of their lives. Legalizing euthanasia would render substantial monetary resources that could be used by the families or by the healthcare provider for more practical treatments. (Friedman 116) Permitting money to influence human life is overtly immoral, but nevertheless pressures the acceptance of euthanasia. If legalize, the natural evolution of policy and procedure would see growth in the category of patients for whom euthanasia is permitted.

Biochemical Cycles

INTRODUCING WITH BIOCHEMICAL CYCLES Biochemical cycles Nutrients are important for organisms to function. Each nutrient has a role in global biogeochemical cycles. A nutrient is a chemical that organisms need to live and grow and are substances an organism's uses for metabolism which must be taken in from its environment that enrich the organism. Two types of nutrients are macronutrients and micronutrients. Macronutrients are needed in large quantities while micronutrients are needed in smaller quantities.A biogeochemical cycle moves chemical element between living, and nonliving parts in the environment. I will describe the water cycle, explaining the major processed involved and the relationship of micronutrients. There are five major global biogeochemical cycles, each with a different function and relationship to micronutrients. They can be classified as either gaseous, sedimentary, or hydrololic. The water cycle is a hydrologic cycle that moves water in the biosphere through evap oration, condensation and precipitation.Two sedimentary cycles are the sulfur and phosphorous cycle. Their main reservoirs are in soil and rock sediments. Sulfur enters the cycle as hydrogen sulfide and is oxidized to sulfur dioxide. Sulfur dioxide and water vapor makes sulfuic acid in the rainfall. It is then absorbed by plant roots and turned into amino acids traveling through the food chain and released by decomposition. In the phosporous cycle, phosporours is released through erosion or mining. It is then absorbed by roots and then travels through the food chains and returned to sediment.When the main reservoir of the nutrient is the atmosphere it is considered a gaseous cycle. The carbon and nitrogen cycles are gaseous cycles. Carbon enters the environment during photosynthesis and is returned through cellular respiration. Nitrogen enters the cycle by nitrogen fixation and results in ammonia and nitrates that are carried to the Earth by precipitation. Once they entered into the soil they are absorbed by plants. Micronutrients are needed in each of the biogechemical cycles to help convert, absorb, or facilitate each cycle.Water is essential to all organisms and has a major impact on global processes. The hydrologic cycle begins with the evaporation of water from the ocean. Evaporation is caused by solar energy. The ocean is the major reservoir in the water cycle. It contains 97% of the water in the biosphere. As moist air is lifted, it cools and water vapor forms. Moisture is then moved around the atmosphere until it returns to the Earth's surface as precipitation. Once water reaches the surface it becomes groundwater.Groundwater either seeps back into the oceans, rivers, and streams, or absorbed by plants. The leaves and stems put water back into the atmosphere through a process called transpiration. Transpiration accounts for approximately ten percent of all evaporating water returning to the cycle. Biogeochemical cycles are pathways which macronutrients , micronutrients, or other molecules move through the biosphere, litosphere, hydrosphere, and atmosphere. These nutrients are recycled and passed from one organism to another and from one part of the biosphere to another through biogeochemical cycles.

Why was Malthus wrong about Japan?

Today Japan is a highly developed first world country with a vast population and a booming economy. The demographic history of Japan and how it reached this renowned economic status has been the focus of much theorising and has engaged the minds of many demographers, economists and historians for centuries. Japan is unique in the way its population has changed and its economy has developed without the stimulus of overseas markets. It does not boast the best physical landscape, being 85 percent mountainous, and it is not well endowed in terms of resources. Despite these negative attributes however, Japan has developed, and to such an extent it can now boast one of the worlds leading economies. Indeed Japan was the only country outside the western world to have developed at a similar rate. In the 18th century a Swedish doctor, P. Thunberg commented on Japan, ‘Of all the countries that inhabit the three largest parts of the globe, the Japanese deserved to be ranked first, and to be compared with the Europeans. ‘ (Modern Japan, P. Duus. ) It stands to reason therefore that Japan's history merits such a wealth of discussion amongst academics. Part of Japan's success as a country has to be attributed to its longstanding political regime. For centuries Japan was an empire ruled by an emperor based at Kyoto. From the 12th century however Japan was governed by Shogun (military leaders) who oversaw the day-to-day life of the Japanese people. The emperor, in effect, was under house arrest, taking a submissive role being more of a spiritual leader to the people. The year 1600 saw an important event for the political governing of Japan. It was in this year that a battle (Sekigahara) established the supremacy of the Tokugawa family as ruling shoguns. From 1600 to 1868 this family ruled and these 268 years of Japan's history became known as the Tokugawa period. It is this period that is of fascination to many demographers as during this time Japan experienced stagnation in its population but it also seemed to be the onset of its economic success. From the early 18th century to the Meiji restoration in 1868 Japan's population stayed at around 33 million. It is this 150-year period of stagnation that is of interest to studiers of the demographic history of Japan. There is also much discussion as to whether the population as it was, was inextricably linked to economic growth or vice versa. Searches for explanation of population trends date back centuries. One of the earliest and probably the most famous explanation of observed population figures in the world in general, was put forward by the Rev. Thomas R. Malthus in the 18th century. In 1798 Malthus's ‘Essay on Population' was published, in which he wrote at length on past, present and future population trends of mankind. His most famous stance on population levels was that ‘population, when unchecked increases in geometrical ratio; subsistence only in an arithmetical ratio. (Malthusian Population Theory, McCleary. ) He believed that mans (sic) power to produce population is greater than his power to produce subsistence, thus meaning that that the population of a country was constantly held in check by misery and vice. From this a simple model is produced illustrating the point that if populations increases; food prices will increase; real income will decrease; and thus mortality will increase (figure 1. ) The ultimate check according to his works was the want of food, but this was never an immediate check except in the case of actual famines. The constant checks can be classified into two sets, preventative and positive. Positive checks are multifarious and include such components as exposure to the elements, epidemics, war, plagues, famines and extreme poverty. The preventative checks can be further sub-classified into vice and non-vice. According to Malthus however, there is only one preventative check that can be classified as vice and this is moral restraint. The consideration of moral restraint was a latter thought from Malthus, added to his ‘essay' in 1803. From this a more optimistic model of possibility was constructed (Fig 2. ) The two checks vary inversely from one another and can be in operation with varying affect according to the society in which there are operational. The situation as it was in Japan must have had some constituent that caused the observed trends in population. If Malthus's theory is believed to have been operational in Japan then some sort of check was holding the population at its stagnated rate. Japan, unlike Europe at the time was a closed system. Emigration was unheard of and likewise nobody entered the country. Internal migration was also low, although would not have affected population figures. This was mainly due the Tokugawa establishing a period of isolation, cutting Japan off from the rest of the trading world. In terms of Japans population this meant that migration was not responsible for the stagnation, therefore according to Malthus it must be due to high mortality rates and/or moral restraint alone. Malthus travelled to various European countries to study their population trends in order to supplement the work in his first essay. He did not however make it as far as Asia, but did manage to comment on Japan and China in his work. He tended to make generalisations about Japan based on his thoughts about China, believing that in both of these countries moral restraint was not practiced, as it was only adapted to Western Europe. His work led him to believe that in Japan and China marriage was universal and occurred at a very young age. Taking this into account, Malthus attributed positive checks on population to the cause of the stagnation the Tokugawa period. Included in the positive checks Malthus believed occurred in Japan was the act of infanticide or ‘mabiki', literally meaning ‘thinning out. ‘ Again he depicted Japan as being similar to China, but whether he was wrongly casting aspersions about Japan or whether infanticide was one of the components accountable for the population trends is another area that has been widely debated. Many people in this field of work since Malthus have devised various explanations as to the cause of Japans stagnation, and many have been curious as to whether Malthus was right about Japan. In order to deem Malthus right or wrong on this topic information on fertility and mortality levels as well as the marriage system and evidence of infanticide is needed. Early studiers of Japan's history found a way of gathering such information. During the Tokugawa period a registration system, known as Shumon Aratame Cho, was devised (mainly for tax reasons) that recorded births, deaths and other such information for villages in Japan. By studying, what were tantamount to an early form of census, family reconstitution is possible and a better idea of the overall demographic change at that time in Japan is given. Generations of population historians have performed village studies and different generations have varying ideas about the trend in population. The first generation of population historians believed Malthusian checks to be in action in Japan. Subsequent work has questioned this conclusion and many other avenues of thought have been opened up. Levels of fertility are related to marital patterns. This is an area that Malthus had decidedly definite views on in Japan. A control on marriage may have been responsible for the stagnation experienced between 1700 and 1850. This kind of population control may have been conducted in Japan in order to yield positive benefits from lower fertility levels, managed food prices and improved real incomes. Malthus believed that nuptuality in China and Japan was universal and occurred at a young age. He did not believe that controls on marriage could occur in Japan as outside Western Europe h thought that ‘the passion between the sexes is necessary' and cannot be overcome (Malthusian Population Theory, McCleary. From studies of nuptuality records (including components such as age at marrying and proportion of people ever married) it is shown that marriage was universal in Japan but was not at such an early age as it was in China. If nuptuality levels for Japan are compared with England and China for the same time period, then Japan falls somewhere in the middle (see fig 3. ) Universal marrying would suggest high levels of fertility but as discussed this was not the case in Tokugawa Japan. The issue of marrying at a later age can account for low levels of fertility, and possible reduced fecundability in women. Other factors can be attributed to fertility levels and many studies have been carried out in this area. T. C Smith, part of a later generation of population historians, conducted a study of a village which he named ‘Nakahara,' to give an overall general pattern of what was occurring in Japan at this time. Smith looked at fertility levels of the village and constructed fertility curves to examine the possibility of infanticide. The curves showed low levels of fertility, and were convex suggesting that there was an absence of birth control in the village. This adheres loosely to the standard levels of fertility at the time; although the figures in question were lower (fertility levels were naturally low in Tokugawa Japan, lower than pre-industrial Europe. ) Smith believed that the low levels of fertility were due not only to factors such spacing and lactational amenorrhea, as put forward by some of his contemporaries (e. g. Cornell), but also to the practice of infanticide. If Smith's study is consistent with the rest of Japan, then Malthus's theory would be true. However fertility curves alone do not prove beyond doubt that infanticide was occurring. L. Cornell believed the reasons for the low levels of fertility could be explained by factors other than infanticide. She believed the low level of fertility in general in Japan was a result of cultural rather than structural patterns. One of the main reasons put forward for this was the long lactation periods of Japanese mothers. It is biologically proven that the longer the lactation period after birth the harder it is for a couple to conceive their next child. This, Cornell attributes to the observed low fertility levels. Another reason put forward is migration patterns of males in villages at that time, causing a reduction in fecundability. Migration to castle towns, where employment had a large pulling power, was seasonal in villages and as a result of long periods of migration, fecundability decreased and fertility was kept at a low level. Cornell believed that these factors not deliberate controls on family size by the practice of infanticide as other academics believed, caused low levels of fertility in Japan. This was brought about by controls on society by over-riding cultural trends. Smith however, had evidence other than fertility curves to support his claim about infanticide. He studied the sex bias in families in Nakahara to add weight to his argument. He believed that the sex of the next child in a family was enforced by infanticide. Assumptions are easily made that this practice accords with the widely heard of folklore that males were the preferred sex in Japanese households, therefore one would expect the sex ratio to be male biased. However Smith found from his studies that the sex of the next child was not biased to males. He tabulated the evidence, which showed that in a family with predominantly male children, the next child was more likely to be female, and in families that had equal number of male and female children, the next child was most likely to be a male. The opposite was true in families with predominantly female children. However sex selectiveness was not found in other studies, for example in a study by Hayami, there was no evidence of sex selectiveness in families. Smith used this evidence to suggest that infanticide was a means of family limitation in Japan. Another piece evidence he found for the practice of infanticide was that small landholders had fewer children than large landholders, suggesting that family limitation was practiced as a long-term plan, so as to not put financial on the existing family and to maintain living standards. This idea has been rejected however by other authors such as Hanley and Yamamura who believed that infanticide was not only practised by peasants and poor families, but also by the rich who chose to limit their family in order to husband assets. Many authors speculate that infanticide was also practiced to limit the number of male heirs in a family and lessen the competition for family headship. On the matter of infanticide in Japan, contrasting ideas make it difficult to conclude if Malthus was correct in his assumption. However what can be concluded is that villages would have undoubtedly varied in their practices and beliefs. From a persons study of one village it would be wrong to conclude that infanticide was or was not practised in general in Japan. What would be a fair assumption would be to say that infanticide probably was operational in some areas and not in others. However it seems unlikely that infanticide alone, occurring in some areas would lead to the stagnated population that occurred in Japan at this time. Other checks on population must now be looked at to prove or disprove Malthus's theory. It is a given that fertility levels were low in Tokugawa Japan, so according to Malthus mortality must be a contributing factor of the population stagnation. From the Shumon Aratame Cho it is difficult to gain an idea of mortality levels, especially infant mortality. It has been estimated (Cornell) that by as late as 1926 a quarter of all deaths in Japan were infants. In the early Tokugawa period death rates were high and fluctuating. The life expectancy at birth at this time was in the low thirties. Epidemics as a constant check, proposed by Malthus, occurred regularly in Japan; however by about the 16th century the population was large enough to support such disasters. There were also some wide spread famines, particularly bad ones occurring in the 1730's, 1780's and the 1830's, which obviously would have made a dent in population figures. However there is a tendency for populations to recover quickly from famines, and many people would have simply moved away from the area. These two Malthusian checks seem not to have had a large impact on death rates, suggesting Malthus was wrong about Japan in this case in point. Death rates not associated with widespread disasters, must also be take into account. Mortality levels were generally higher in the cities, of which there were about 200 at this time, than in the countryside. An increase in the number of people living in cities could account for a high national mortality level; however improvements in the standard of living meant that death rates actually decreased in these areas. It seems that in this period of Japan's history contrasting factors were at work keeping the death rates at a constant level. Warfare decreased at the beginning of the Tokugawa period, lowering death rates; but epidemics were introduced, increasing the rates. Similarly death rates increased slightly as cities grew, but the improvements of living standards combated this increase. Malthus was correct in the sense that checks on population were occurring in Tokugawa Japan, however he did not account for the fact that Japan with a completely different culture and set of traditions from Europe, would have had different ‘checks' on the population working in opposition to the ones he proposed. A picture is now appearing of life in Tokugawa Japan. Fertility levels were low; mortality levels were high and fluctuating at the start of this period but then decreased towards the end. These two demographic variables can account in part for the population remaining constant for so many years, but it is not exactly in accordance with what Malthus thought about Japan. In reality Japan was much more akin to England in terms of its demography than China. Malthus was wrong in this case as well. He presumed Japan to be dissimilar to European countries and because of its locality in relation to China, to be much more alike it neighbouring country. Malthus had some general thoughts on population, not specific to Japan, but which are also wrong in Japans case. Malthus believed that ‘man (sic) does not like hard work', and this is why subsistence cannot take keep pace with population. This would ultimately lead to a positive check on population, which Malthus did believe was occurring in Japan. From the time of the Tokugawa period to present day, the people of Japan have shown to have been hardworking, which is represented in the level of their economic success today. From the 17th century agriculture was the main employment sector in Japan. During this century agriculture took off at a vast rate and began to keep pace with the growing number of mouths. As the population slowed and productivity continued to increase, the per capita food supply also increased. Small-scale cultivators dominated the agricultural economy in Tokugawa Japan, but this was only the starting point of the economic transitional change in Japan. By the late Tokugawa period, ‘proto-industrialsation', a term referring to the production of goods for distant markets was underway. New technologies spread and output of products such as soy sauce, bean paste and vegetable oil was a substantial proportion of all non-agricultural output. Proto-industialisation was concentrated in rural areas, which meant migration to large cities slowed, which in turn would have affected mortality rates, as mortality was consistently higher in these areas. In this case Malthus was also wrong in his assumptions about Japan. The population did not grow in a geometric ratio whilst the subsistence only grew in an arithmetical ratio. In fact quite the opposite occurred during the Tokugawa period in Japan. Overall it seems Malthus was wrong in most of his assumptions about Japan, such as universally low ages of marriage, moral restraint not being practised and widespread infanticide. However he did touch upon factors that operated in Japan as they did in many other countries at that time, such as family limitation and preventative checks affecting population numbers. In fact given the very little first hand knowledge Malthus actually knew about Japan, the only way his speculations could have been correct would have been purely by chance, which as highlighted is the not the case. Malthus was incorrect in his assumptions about the extent to which population-influencing factors occurred in Japan. Never the less he gave many population historians a foothold to further investigate the demographics of historic Japan.

How to use commas - Emphasis

How to use commas How to use commas Compared with pondering the placement of the much less familiar semi-colon or the enigmatic apostrophe, the ubiquitous comma might seem hardly worth worrying about. They’re ten a penny, arent they? Why not just sprinkle them at will or leave them out entirely? Unsurprisingly, we don’t recommend doing either. They may seem a common or garden item of punctuation, but – just like the elderly in society – we can learn much from commas and should treat them with respect. So, use them: Â   Â   Â  to denote a natural pause, such as if you were reading aloud Unfortunately, commas are often underrated. Â   Â   Â  after a secondary clause that’s been put at the beginning of a sentence Although the comma had been left out of the speech, he still paused for dramatic effect. Â   Â   Â  to separate items in a list My job involves typing, proofreading, answering the phone and stocktaking commas. I’m looking for a tall, dark, handsome lover of punctuation. Â   Â   Â  to make it clear exactly how items are split (to avoid confusion, usually when the word ‘and’ is involved in the list) The courses on offer were Introduction to colons, Intensive comma revision, Hyphens and dashes, and Figures and numbers. Â   Â   Â  in pairs, for information additional to the main point (that could be lifted out to leave a sentence that still makes complete sense) The phone call, which lasted ten minutes, was mostly about Mary’s incorrect use of punctuation. However, the information contained by the two commas has to be ‘non-defining’ (not vital to the overall gist of the sentence); if it is ‘defining’, you would use no commas at all: The phone call that was about Mary’s poor punctuating was full of awkward pauses. Â   Â   Â  to introduce short quotes He said, ‘Let’s take a short break here.’ Changing sense Given the often ambiguous nature of our language, it is important to give pause to where you place your commas. Otherwise you may end up saying something other than you intended, or leaving your reader rather confused. Compare: However, you might feel the report is irrelevant [and we may take that into consideration] with However you might feel, the report is irrelevant [your opinion doesn’t really matter]. Or I donated, myself, to that charity [I, like you, am a philanthropist] and I donated myself to that charity [not sure how much use they’ll have for me]. Or even The Wombles of Wimbledon Common are we [thats why the Common is so tidy] and The Wombles of Wimbledon, common are we [can’t move for wombles while watching the tennis]. Commas can make subtle distinctions too. Observe the nuances: Our boss, who is based in Basingstoke, will be at that seminar and Our boss who is based in Basingstoke will be at that seminar. In the first example, there is only one boss. He may be based in Basingstoke, but that is not vital information (it is ‘non-defining’). The main point is that he’ll be at the seminar. In the second example, there are presumably several bosses. But it is specifically the one lucky enough to be based in Basingstoke who will attend the seminar. We’ve said it before and we’ll say it again: punctuation matters. Particularly if you want your writing to end up meaning what you meant it to.

17 Proofreading Techniques for Business Communication

17 Proofreading Techniques for Business Communication Finally. Your document is just about complete. It’s been written, reviewed, compiled, and re-reviewed. With the final edits in place, it’s now ready to be proofread. Proofreading can seem like a simple task in business communication. However, the attention to detail and intense focus it requires means that proofreading is as challenging as it is important. However, there are many tactics you can use to ensure this task is completed well and effectively. This article highlights our top strategies. Why is Proofreading Important? Proofreading can help you improve the readability and quality of your documents. It is important to ensure that your writing is error free and professional. What is Proofreading? Proofreading includes reviewing for grammar, correct use of language, and format. It’s the final touches needed to ensure a business document is correct, consistent, and professional. When Do I Proofread? Proofreading is often confounded with editing. Editing involves revisions of the document, often with major changes, to ensure alignment with goals, accuracy of information, or modification of tone. Only once those major edits are complete can the document move to the proofreading stage. Proofreading ensures the final content is free of linguistic and formatting errors. 17 Proofreading Techniques: The following list presents the strategies we recommend for better proofreading. These methods strengthen your proofreading process and knowledge. 1. Step Away, Then Focus Whenever possible, step away from the document before proofreading. This is crucial when you are the document’s author. You are too close to the content, making it difficult to have a clear, objective eye on the text. We recommend taking a 24-hour break from the content before proofreading for maximum effectiveness. 2. Print a Hard Copy Proof of Your Document Many editors find it easier to proofread with a physical document. Printing the document makes it easier to read and allows you to proofread in more places. 3. Read Aloud Good proofreading is done slowly. Simply reading it normally allows your brain to fill in gaps and fix errors in your mind and skip them on the page. Reading aloud ensures that each word and punctuation mark is verified. It also highlights awkward sentences because it will sound more awkward out loud than on the page. Conveniently, there are online programs that will help with this task. Use your computer’s text-to-voice function to have your document read to you. Having your computer read to you will help catch typos that you may skip over as you know the original intent of the sentence. 4. Align With Company Style Standards Most companies have style standards for external documents. Ensure you have these guidelines close at hand while proofreading. These guidelines may range from font choice to preferred spellings to margin size and more. These details ensure consistency across an organization. 5. Remove Excess Words Business writing is concise and direct. Excess words, like adjectives or adverbs, can detract from the message. Being careful not to overstep into editing, review the text for superfluous words that do not add value to the text. In addition, accidental excess or repeat words are erroneous and can be missed prior to proofing. 6. Explain or Remove Jargon Specialized terminology or acronyms should be used sparingly, if at all, in business writing. When used appropriately for the reader, they still must be explained. Generally, the first mention of an acronym is spelled out completely with the acronym followed in brackets. An unfamiliar technical term should be explained in the text before being referenced. Terms that are difficult for the reader should be removed and replaced with more accessible wording. 7. Check Sentence Structure A proper sentence must have a subject, a verb, and express a complete thought. Simple, right? Yet, sentence fragments and run-on sentences can sneak into an otherwise great text. Review each sentence for proper structure and punctuation. 8. Review Flow and Sequencing One pass of the document must be a high-level review. This overview checks the organization of the document to ensure it has proper flow and sequencing. Check for formatting consistency, order, and numbering of images, tables, and appendices, and the general presentation. 9. Use Software Technology is your friend when it comes to proofreading. Microsoft’s Spelling and Grammar tool and Grammarly’s online editor are two handy tools to catch spelling, grammatical errors, and some syntax errors that your spellcheck may miss. Use these tools as a first scan. They will catch detectable errors. However, word choice and homonyms are often only found by the human eye. You can check out our list of the top tools for tone, editing, and grammar (among others business writing needs!) on our blog. 10. Hire an Editor or Ask Colleagues/Friends If you’re way, way too close to your document, proofing it yourself may not be a good idea. In this case, seek a truly objective opinion and review. Hiring an editor to complete the proofreading phase can be a valuable investment. Alternatively, asking a friend or colleague to proof your text can provide a fresh perspective. 11. Take a Course Proofreading is a skill that is learned, honed, and improved. Like many other writing aptitudes, proofing can be developed through education. Taking a course on proofing will help you master the process. We offer a Proofreading Course with Grammar Review that hones the skills required to effectively proofread in a business environment. Avoid Common Mistakes These tactics will help you catch the trickiest business communication errors. 12. Check Homonyms When a word sounds right, the quick reader can mistake it for being correct. Homonyms are a painful but important item to check. Including accept where except is intended can be embarrassing or even disastrous in business communication. Ensure the word choice is the correct one. 13. Check Apostrophes Apostrophes are often placed incorrectly. Apostrophes are almost never used for plurals, but somehow they often appear as such. While mixing up companies with company’s may not be disastrous, it is confusing and unprofessional. 14. Fact Check Employees, colleagues, and clients rely on business communications for information and decisions. Therefore, they need to be accurate. Whether it is the client name spelling, the sales division location, or the policy sheet, each detail must be correct. Fact checking these details will ensure the document is valuable and useful. 15. Verify Numbers, Times, and Dates Numerical information is often the most critical and the easiest to mistype. Each number must be verified. A misplaced decimal or zero in a budget line can be a grievous error. Times should be checked that they are correct, including the time zone. Dates must be correct to the day of the month and the week. Triple checking the numbers is not an over-the-top habit. 16. Verify Names Writing a staff’s, colleague’s, or client’s name incorrectly or completely wrong is simply disrespectful. It can lead to confusion, but more importantly, it shows poor attention to detail to the most important people: the reader or subject of the business communication. 17.Test Hyperlinks and Phone Numbers Website and phone numbers are very handy. However, they become very frustrating or ignored if they are incorrect. In the proofreading process, click on each hyperlink, type in each web address, and dial each phone number included in the document to ensure they will correctly direct the reader. Fool-Proof These seventeen strategies will improve your proofreading skills. Carve out the time to properly review and implement each of these strategies and your business communication will be accurate, valuable, and professional.